Where to Find the WPS PIN on a Printer

Connecting printers to wireless networks has become an integral part of setting up office and home devices in a modern, connected world. One of the most secure and convenient methods for connecting a printer to a Wi-Fi network is through Wi-Fi Protected Setup (WPS). However, for many users, the main challenge lies in locating the WPS PIN required during the setup process.

This guide will explain what the WPS PIN is, why it’s important, and where to find wps pin on printer, including those from popular brands like HP, Canon, Brother, Epson, and others.

What Is a WPS PIN?

The WPS PIN (Wi-Fi Protected Setup PIN) is an eight-digit code that is generated by a wireless printer to facilitate a secure connection with a Wi-Fi router. The WPS method removes the hassle of manually entering a Wi-Fi password, offering a quick and seamless setup for printers, routers, and other devices.

When Is a WPS PIN Required?

You may need the WPS PIN in the following situations:

Initial Printer Setup: Setting up your printer on a wireless network for the first time.
Reconnecting After a Reset: Reconnecting your printer to the network after it has been reset.
Resolving Connection Issues: Troubleshooting wireless connection problems.

How to Find the WPS PIN on Your Printer

The exact method for finding the WPS PIN depends on the type and model of the printer you’re using. Below, we explore the most common ways to locate the WPS PIN.

1. Check the Printer’s Control Panel or Touchscreen

If your printer comes with a control panel or a touchscreen display, you can generate the WPS PIN directly from the printer’s settings.

Steps to Find the WPS PIN on a Touchscreen Printer:

Turn On the Printer: Ensure that your printer is powered on and ready.
Access Wireless Settings: On the printer’s control panel, navigate to the Settings or Network Setup menu.
Select WPS PIN: Look for an option labeled Wi-Fi Protected Setup or WPS PIN Setup.
Generate the PIN: Once selected, the printer will generate and display an eight-digit WPS PIN on the screen.

Make a note of the PIN and use it immediately, as it is typically valid for only 90 to 120 seconds.

2. Look for a Label or Sticker on the Printer

For printers without a touchscreen or advanced display, the WPS PIN may be printed on a label or sticker located somewhere on the device.

Common Locations for the WPS PIN Label:

Back of the Printer: Check the rear panel, near the serial number or barcode.
Inside the Printer Lid: Open the cartridge access door or lid to look for any labels inside.
Under the Paper Tray: Remove the paper tray and check underneath.

The label will usually have a heading such as WPS PIN, PIN Code, or Wi-Fi PIN.

3. Print a Network Configuration or Test Page

For some printers, the WPS PIN can be found by printing a network configuration page. This page provides details about the printer’s current network status and connection methods.

Steps to Print the Network Configuration Page:

Press and Hold the Wireless Button: On most printers, pressing the Wireless or Information button will print the configuration page.
Check the Report: Look for a section labeled Wi-Fi Protected Setup, PIN Setup, or similar. The WPS PIN should be listed there.

4. Use the Printer Software or Mobile App

Many modern printers come with companion software or mobile apps, such as the HP Smart App or Canon’s PRINT Inkjet/SELPHY app. These tools often assist in locating the WPS PIN during setup.

Steps Using a Printer App:

Download the App: Install the recommended app for your printer’s brand.
Connect to the Printer: Open the app and follow the instructions to detect and connect your printer.
Locate the WPS PIN: The app will display the WPS PIN if required during the setup process.

Using the WPS PIN to Connect Your Printer

Once you have found the WPS PIN, you can use it to connect your printer to your Wi-Fi network. Here’s how to do it:

Log Into Your Router:
- Open a web browser and type your router’s IP address (commonly 192.168.0.1 or 192.168.1.1) into the address bar.
- Log in using the admin username and password.
Locate the WPS Settings:
- Navigate to the Wireless Setup or WPS Configuration section in your router’s settings.
Enter the WPS PIN:
- Select the option to connect using a PIN and enter the eight-digit WPS PIN displayed on your printer.
Complete the Connection:
- The printer and router will establish a secure connection. A confirmation message will appear once the process is complete.

WPS PIN Locations by Printer Brand

Let’s take a closer look at how to find the WPS PIN on popular printer brands:

1. HP Printers

Check the touchscreen control panel under Wireless Settings.
For non-touchscreen models, print a network configuration page.
Use the HP Smart App for guidance during setup.

2. Canon Printers

Go to Device Settings > LAN Settings > WPS PIN Code on the printer’s screen.
Alternatively, press the Stop button until the Alarm light flashes to print the PIN.

3. Brother Printers

Use the control panel to navigate to Network > WLAN > WPS w/PIN Code.
The PIN will appear on the screen.

4. Epson Printers

Press the Home button and navigate to Wi-Fi Setup > WPS PIN.
The PIN will be displayed on the screen.

What If Your Printer or Router Doesn’t Support WPS?

If your printer or router does not support WPS, you can still connect your printer to the Wi-Fi network using alternative methods.

Manual Wireless Setup

Access the printer’s Wireless Settings menu and manually enter the network name (SSID) and password.

USB Setup

Connect your printer to a computer using a USB cable and follow the setup instructions to configure wireless settings.

Push Button Method

Press the WPS button on your router and then press the Wireless button on your printer to establish a connection without a PIN.

Troubleshooting Common WPS PIN Issues

1. WPS PIN Not Displayed or Found

Restart the printer and router, then try again.
Ensure the printer supports WPS functionality.

2. PIN Expires Before Entry

Regenerate the PIN from the printer’s control panel or software.

3. Router Doesn’t Have WPS Options

Use manual setup or USB configuration as alternatives.

Conclusion

Finding the WPS PIN on your printer is a simple yet essential step for setting up a wireless connection. Depending on your printer model, the PIN may be displayed on the control panel, printed on a sticker, or included in a network configuration page. With this guide, you’ll be able to locate the WPS PIN and connect your printer seamlessly to your Wi-Fi network.

If WPS isn’t available, you can rely on manual setup methods or use the printer’s dedicated software to establish a connection. With the right approach, you can enjoy the convenience of wireless printing in no time.