Microsoft SharePoint: Your Secret Weapon for Productivity

Did you know your company already has a powerful productivity tool that’s hiding in plain sight? You might have heard the name before – Microsoft SharePoint. It’s a great way to collaborate with other teams, organize your files, and stay secure from potential cybercrimes.

It’s more than just a fancy way to store documents. We’ll cover the basics of SharePoint in today’s article, in addition to the reasons why companies increasingly rely on it.  

Brief Introduction to Microsoft SharePoint

It’s a web-based and document management application. Whether you need a platform just to store all your files or need a common platform where your team can work together, SharePoint gets the job done effortlessly.

The undeniable advantage is that it allows you to be economical on time while boosting the team’s performance, with the aid of integration with Microsoft Teams, OneDrive, and Outlook. 

As a result, there are two variants of SharePoint: SharePoint Server (On-premise) and SharePoint Online (Hosted). Both are very versatile and are utilized by organizations in multiple sectors. 

Top 5 SharePoint Features and Benefits

SharePoint has much more to offer, than just helping you manage your documents. Here are 5 benefits SharePoint has to offer –

1) Search Functionality

With advanced search functionalities, Microsoft SharePoint ensures that you never waste your time in finding critical documents. 

2) Workflow Automation

Speed up the process to get approvals and automate mundane tasks with this SharePoint feature. This helps you focus on tasks that actually require your attention.

3) Security and Compliance

Thanks to the tight security features SharePoint has to offer, you get to safeguard all your confidential documents, as it offers encryption and permission-based access.

4) Customizable Dashboards

One of the biggest advantages of SharePoint are its customizable option. Different teams would require different files to access – Whether it’s project-specific or a departmental portal.

5) Mobile Accessibility

SharePoint Online allows you to access files and communicate with colleagues away from the desk. Moreover, the application is mobile-friendly meaning that you can stay active while working remotely.

What’s Microsoft SharePoint Used For? 

Here are 5 practical applications of SharePoint that you can use –

1) Intranet Portals: Building an intranet on SharePoint is one of the best things you can do for your business. From getting important updates about your projects and policies, it acts like a centralized hub.

2) Project Collaboration: Teams might collaborate together on projects, trade updates, and manage milestones on project-specific sites provided by SharePoint. It’s a great way of keeping everyone, literally, in line.

3) List Management: SharePoint’s customizable lists enable systematic organization of non-document data for activities like inventory tracking and client management of databases.

4) The Backbone of Microsoft Teams: SharePoint often operates in silent mode when you use Microsoft Teams for communication, keeping up with all those shared files while encouraging collaboration.

5) Document Management System (DMS): Documents must be shared, saved, and organized logically. For industries like finance, healthcare, and law that manage massive amounts of data, SharePoint’s DMS functionality is essential.

Microsoft SharePoint Vs Other Platforms

You might ask, why not just rely on Google Drive, Dropbox, or OneDrive? While these solutions are really good for just file storage, SharePoint offers the uniqueness of being a full-blown collaboration and content management system.

Simply put it briefly, SharePoint is about building an ecosystem that improves teamwork and efficiency above file storage.

Should You Build Your Intranet on Microsoft SharePoint?

Microsoft SharePoint should be at the top of your list if you’re considering building an intranet for your company. Why? It is a platform in addition to a tool.

It may be tailored to match your brand, interact with other business apps, and organize things however you like. 

The versatility of SharePoint, meanwhile, also has downsides. It’s simple to overcomplicate things if you don’t plan ahead.

To get the most out of your investment, start small, concentrate on the unique requirements of your company, and think about employing a SharePoint consultant.

Wrapping Up: 

Collaboration and content control are not voluntary in today’s busy business environment; they are necessary. By serving as a central location for all of your content, communication, and collaboration requirements, Microsoft SharePoint helps to bring order to the chaos that prevails within your company.

If you’re looking to hire SharePoint consultants to help you get started, then SharePoint India can help. With 23 years of work experience up their sleeve, these experts can make the most of SharePoint server and reduce operational inefficiencies.

Are you ready to bring your business to SharePoint’s era? Connect with SharePoint India today and your team will thank you.