As we know, SharePoint offers many valuable features for managing organizational content, collaboration, and workflow. But, like any other important system, SharePoint sites must also be backed up to ensure data integrity and fast recovery in case of accidental deletions, corruption, or cyberattacks. Hence, this article will discuss how to back up the SharePoint site.

Methods to back up SharePoint Site.

This approach will directly download a folder and a file from SharePoint. For this to be done, follow the following steps:

1. Open SharePoint by utilizing your web browser.
2. Then go to your SharePoint Site.
3. Then, click on Document Library to open the files or folders they are saved in.
4. Choose the files or folders to be copied.
5. Then, from the toolbar, click the Download button. (These will download as.zip file)
6. Finally, select where you want to save the downloaded file.

The second way to back up the SharePoint Site.

In this procedure, we shall use OneDrive: Those who have connected their OneDrive to SharePoint can easily avail the simple process to back up the SharePoint site.

1. Open up your SharePoint site.
2. Then, click on the document library to choose files or folders you wish to back up.
3. Then click the Sync button from the toolbar.
4. This selected file or folder will be synced to OneDrive, and you’ll find every item synced inside the OneDrive Folder.
5. Lastly, if you need, copy or move the folder data to the desired location.

These are the two manual approaches in backing up the SharePoint Site. However, there is always the question: Is this good enough to back up the SharePoint Site? The answer is not really because there are some exceptions that should be considered.

Disadvantages of using manual methods.

• The manual methods may require a long process.
• Also, it does not support full data backup from the SharePoint website; it only supports partial data, which may include selected lists or libraries.
• Users can’t back up the list or library without taking along all version’s history.

You might face some other downsides as well. So, for the best option, the use of any automated tool is beneficial.

Automated Tool to back up SharePoint Site

It would be the best and most secure to use automated tools to back up the SharePoint site. And therefore, for that purpose, I have a really good suggestion: the Shoviv SharePoint backup tool. That is because the tool is very user-friendly, with all the necessary features bundled within to facilitate smooth execution.

Major features of this tool

• The Shoviv SharePoint backup Software offers the option to import a whole library of documents including, templates and site pages, all in one go.
• No size limitations when appending multiple sites.
• Moreover, users also get filtering and scheduling options. Which is very beneficial.
• Software also provides an Incremental backup facility to avoid duplication.
• Also, its free version also allows users to test it under all parameters.

How do you use Shoviv’s SharePoint Backup Tool?

This is a short guide on how to use this software:

1. Begin by downloading and running the Shoviv SharePoint Backup Tool.
2. Then, add your SharePoint to create a connection.
3. Create a Backup job and apply the filter if needed.
4. Additionally, if required, use the schedule job feature.
5. Finally, check the backup job settings and click Finish.

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Conclusion:

A SharePoint site backup is a preventive strategy that does not only protect data but also allows the organization to be able to recover and return to business operations as quickly as possible. However, manual methods can be beneficial if the user wants to back up a small amount of data, but there is a large amount of data, so the use of an automated tool is far more beneficial in doing this task.